One service at a time
Tell us what you need for a specific bid. We scope it, quote it and deliver it.
- RFP and RFQ responses
- Capability statements
- Sources Sought and RFI responses
- Market research and pricing support
- Compliance reviews
For U.S. government contractors
RFPSmith gives first-time and growing contractors a dedicated proposal writer, market researcher and pricing support for less than the cost of one in-house hire. Federal and state bids, every sector.
Scroll to watch a bid come together
Stage 1 of 5
Agencies and primes look you up before they ever call. A sharp one-page capability statement tells them what you do, where you’ve done it and how to reach you.
Stage 2 of 5
Sources Sought notices and RFIs are how agencies research the market before they write a solicitation. Answering them puts your name in front of the buyer early.
Stage 3 of 5
Not every opportunity is worth chasing. Our researchers look at the agency, past awards and the competition, so you spend effort where you can win.
Stage 4 of 5
Your writer builds the response to the solicitation’s rules and maps every instruction and evaluation factor in a compliance matrix, so nothing gets missed.
Stage 5 of 5
Pricing support helps you land on a number you can defend. You review the final version, and nothing goes out without your sign-off.
Getting registered is the easy step. Winning work takes research, writing and pricing that most small teams don’t have time for.
“We’ve never bid on a government contract before.”
We explain each step in plain English, build the compliance matrix, and make sure every requirement in the solicitation is answered. You learn the process while we carry the load.
“We can’t afford a proposal department.”
Pay for one service when you need it, or keep a dedicated writer, researcher and pricing support on a monthly retainer. No recruiting, no idle salary between bids.
“Won’t outsourced proposals sound generic?”
People do the thinking: strategy, win themes, pricing judgement and final review. AI speeds up compliance checks, research and polishing, so your writer spends more time on what wins.
Tell us what you need for a specific bid. We scope it, quote it and deliver it.
A full-time proposal writer assigned to your company, with research and pricing support on Premium.
The same four steps whether it’s a two-page RFQ or a full federal RFP.
Tell us about your company and the opportunity. We’ll say honestly whether it’s a fit.
Bid or no-bid is always your call. We give you the facts to make it.
Writing, research and pricing to the solicitation’s rules, checked against every requirement.
You review drafts and approve the final version before anything is submitted.
The brain behind every proposal is human. AI is a tool our team uses, not the author.
Technology firms are our core, and we support contractors across other industries too. If a bid is outside our depth, we’ll tell you on the first call.
See industriesLook at a sample capability statement for a fictional company, and ask for sample proposal sections, compliance matrices and RFI responses on your free call.
View samplesYes. Most clients start with a single service, like a capability statement or one RFP response, before deciding on a retainer. See one-off services.
Yes, for compliance checks, clearer wording, research and grammar. People own the strategy, the decisions and the final review. How we work explains it in full.
You do, every time. We give you the facts to make the call, and nothing is submitted until you approve it.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
Book a free intro call, or send us the details and we’ll reply by email.
Pick a time that suits you. Bring the solicitation link if you have one, and we’ll tell you what a strong response takes.
Prefer email? Write to {{ email }}.
Gold and Premium give your company its own full-time proposal writer, so you can bid steadily without hiring a proposal department.
For contractors who bid regularly and mainly need writing capacity.
For contractors who want to bid more and need help finding, qualifying and pricing work.
| What’s included | Gold | Premium |
|---|---|---|
| Dedicated full-time proposal writer | Yes | Yes |
| Market research | 10 hours a month | Dedicated researcher |
| Pricing support | Quoted separately | Included |
| Compliance check on every submission | Yes | Yes |
| NDA | Yes | Yes |
| You approve before anything is submitted | Yes | Yes |
Retainer pricing is shared on your free intro call, once we understand how often you bid.
Hiring an in-house proposal writer means recruiting, salary, benefits and paying for quiet weeks between bids. It also leaves you with one person’s skills.
A retainer gives you a dedicated writer for a monthly fee, with research and pricing support behind them on Premium. If your bid volume changes, your plan can change with it.
Your writer is assigned to your company full-time. They learn your services, past performance and voice, so each proposal starts from what the last one taught us.
Yes, and many clients do. Try a capability statement or a single response, then move to a retainer when you’re bidding regularly. See one-off services.
Nothing is submitted without your approval. You review drafts, make the bid/no-bid decision and sign off on the final version.
Book a free call. Tell us how often you bid and what you need help with, and we’ll recommend Gold, Premium or a one-off service.
Not ready to talk? Start with the free first federal bid checklist.
Need help with a specific opportunity? Pick a service, send us the solicitation, and we’ll scope and quote it.
RFP and RFQ responses for federal and state bids, from a short quote to a full multi-volume proposal.
See detailsA one-page summary of your company that contracting officers and primes can scan in a minute.
See detailsGet on an agency’s radar before the solicitation is written, and help shape set-aside decisions.
See detailsFind the right opportunities, understand the agency and competition, and price to win.
See detailsQuoted separately, based on scope.
If you’re responding to several opportunities a month, a Gold or Premium retainer gives you a dedicated writer for less than one hire.
Not ready to talk? Start with the free first federal bid checklist.
From a short RFQ to a full RFP response, we write to the solicitation’s rules and answer every requirement.
What you get
When you need it
You’ve found an RFP or RFQ that fits, and you don’t have the time or experience to respond well before the deadline.
What we need from you
The solicitation and any amendments, your capability statement or company details, past project examples, and your pricing inputs or a request for our pricing support.
How it works
Free call, then you confirm the bid. We share an outline and drafts for your review, run a final compliance check, and you approve the version that gets submitted.
Often, yes. Send the solicitation as early as you can and we’ll tell you on the call whether the timeline allows a strong response.
Yes. State bids follow different formats and portals, and we work to whatever the solicitation requires.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
A one-page summary of who you are, what you do and why an agency should call you, built from your real company data.
What you get
When you need it
You’re newly registered, reaching out to contracting officers or primes, attending industry days, or answering a Sources Sought notice.
What we need from you
Your SAM.gov details, services, past projects, certifications and logo. We only use facts you give us.
Agency versions
We can tailor versions for specific agencies or sectors, so each reader sees the work most relevant to them.
Usually, yes. Contracting officers scan these quickly, so one well-organized page tends to work best. Some situations call for two.
Yes. Our samples page shows a capability statement for a fictional company.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
Agencies use these notices to research the market before they write a solicitation. A strong response puts your company on their radar early.
Why they matter
Agencies often use responses to decide whether a contract can be set aside for small businesses. Responding is how small contractors show they exist and can do the work.
What you get
What we need from you
The notice, your capability statement or company details, and relevant past projects.
Often, yes. It’s a low-cost way to get noticed and to learn about upcoming work. We’ll tell you on the call if a notice isn’t worth your time.
Most are short. Send us the notice and we’ll confirm a delivery date before the response deadline.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
Bid on the right opportunities and price them with confidence. Research and pricing are built into Premium and available as one-off services.
Opportunity research
We search SAM.gov and state procurement portals for opportunities that match your NAICS codes, size and capabilities, and help you decide which are worth pursuing.
Agency and competitor research
Using public award data, we look at what an agency has bought before, who has won, and what that means for your bid.
Pricing support
What we need from you
Your services, NAICS codes and target agencies for research. For pricing: your cost inputs, such as salaries and overhead. Your final price is always your decision.
Premium includes a dedicated market researcher and pricing support. Gold includes 10 hours of market research a month, with pricing support quoted separately.
We work from public sources such as SAM.gov, state portals and published award data. If you subscribe to a paid tool, we can work from your exports.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
Every industry bids differently. We match the response to the way your sector is evaluated.
IT, software and AI
Our core. Software development, cloud and data work, AI projects, and help desk and managed services for federal and state agencies.
Architecture and engineering
Qualifications-based submissions, including the forms, project examples and team information these bids usually ask for.
Construction
Bids for building, renovation and facilities work, where pricing, schedules, safety and past project detail carry weight.
Professional and office services
Consulting, administrative support, training and staffing-type services, where clear staffing plans and past performance matter.
Something else?
Tell us about it on a free call. If a bid needs expertise our team doesn’t have, we’ll say so rather than take it on.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
Who does the work, where they are, how we use AI, and what stays in your hands.
We learn about your company, your goals and the opportunity in front of you.
Bid or no-bid is your call. We give you what you need to make it.
Outline, drafts, research and pricing, checked against every requirement in the solicitation.
You review, request changes and approve the final version before it’s submitted.
RFPSmith is a team of proposal writers, market researchers, pricing specialists and consultants. Retainer clients get a writer assigned to them full-time; one-off work is matched to the right specialist.
Our team works from India and supports contractors across the United States. We tell every client this upfront, because it matters for some bids.
Some solicitations limit who can handle certain information, such as controlled unclassified information (CUI) or export-controlled data. If a bid has restrictions our team can’t meet, we’ll tell you before any work starts.
AI helps our team with compliance checks, clearer wording, research and grammar. The control stays with people, and so does the thinking: strategy, win themes, pricing judgement and every final review. How we use AI on your work is also set out in your statement of work.
Gold and Premium clients sign an NDA with us before work begins.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
Below is a sample capability statement for a fictional company. Real client work is confidential, so we create samples to show our approach.
This is a sample. Larchwood Data Systems is a fictional company, and all details below are made up for illustration.
Cloud, data and help desk services for federal civilian agencies
Migrated a regional healthcare network’s scheduling system to the cloud. Built reporting dashboards for a multi-site logistics company.
Ask to see sample versions of any of these during your free intro call.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
A smith turns raw material into something strong and useful. We do the same with your experience, your capabilities and a solicitation full of rules.
Our team brings deep, hands-on experience in consulting, federal and state proposal writing, pricing and market research, and works with the right tools for each job.
We started RFPSmith for the contractors big proposal firms aren’t built for: newly registered companies and small teams that can’t justify a full-time proposal department, but still need proposals that are compliant, clear and competitive.
Plain answers
We tell you when a bid is a long shot, when the timeline is too tight, and when we’re not the right team.
Your control
You make the bid decisions and approve every submission.
Honesty about how we work
Where our team is based and how we use AI are stated upfront, on this site and in your statement of work.
Only what’s true
We never invent experience, past performance or credentials for a client, and we don’t for ourselves either.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
Can’t find your question? Ask it on a free call or email sales@rfpsmith.com.
U.S. government contractors bidding on federal and state work, especially newly registered and small companies without an in-house proposal team.
Both give you a dedicated full-time proposal writer. Gold adds 10 hours of market research a month. Premium adds a dedicated market researcher and pricing support. Compare retainers.
Yes. You can order any service on its own, such as one RFP response, a capability statement or a Sources Sought response. See services.
One-off services are quoted based on the scope of the solicitation. Retainer pricing is shared on your free call. Either way, it costs less than hiring a full-time proposal writer.
Yes. AI helps our team with compliance checks, clearer wording, research and grammar. People stay in control and do the thinking: strategy, decisions and every final review. It’s also set out in your statement of work.
Our team works from India and supports contractors across the United States. If a bid restricts who can handle certain information, such as CUI or export-controlled data, we’ll tell you before any work starts.
You do. We share what we find, including when we think a bid is a long shot, and you make the call.
Nothing is submitted without your approval. You review drafts and approve the final version.
Yes, for Gold and Premium retainer clients, before work begins.
No, and you should be wary of anyone who does. We can make sure your proposal is compliant, clear and competitive.
Yes, federal and state. Each state has its own portals and formats, and we work to what the solicitation requires.
The solicitation, your company details from SAM.gov, past projects and, for pricing, your cost inputs. On the free call we’ll list exactly what this bid needs.
Book a free call and bring the link. We’ll tell you what a strong response takes and whether we’re the right team for it.
Not ready to talk? Start with the free first federal bid checklist.
Twenty-one things to have in place before you submit your first government proposal. Free, no sign-up.
This checklist is general guidance. Every solicitation has its own rules, and those always come first.
Book a free call. We’ll walk through the solicitation with you and tell you what a strong response needs.
Not ready to talk? Start with the free first federal bid checklist.
Last updated October 2026.
When you send our quote form, we collect the details you enter: your name, email, company and information about your bid. When you book a call, our booking page collects your name, email and chosen time.
Only to reply to you, prepare for your call and, if you become a client, deliver our services. We don’t sell your information.
Form submissions are delivered to our inbox through Web3Forms. Calls are booked through Google Calendar. Web fonts are loaded from Google Fonts. Each of these services has its own privacy policy.
To see, correct or delete the information we hold about you, email sales@rfpsmith.com.
Last updated October 2026.
The content on this site is general information about our services and government contracting. It isn’t legal, accounting or contracting advice for your situation.
Client work is governed by a separate statement of work or agreement, which sets out scope, deliverables, fees and how we use AI.
Contract awards are decided by government agencies. We don’t guarantee that any proposal will win.
RFPSmith is an independent company and is not affiliated with SAM.gov, GSA, SBA or any government agency.
Questions about these terms: sales@rfpsmith.com.